Receptionist – Galway

  • Negotiable
  • Contract
  • Dublin
  • Posted 1 week ago

Senior Receptionist / Facilities Administrator 

Contract: 12 months

Salary: Approximately 35k

Facilities Administrator/Receptionist to provide comprehensive support to excellent multinational financial services organisation in Galway

The responsibilities of the Receptionist / Facilities Administrator will include but will not be limited to:-

  • Meet & greet clients, escort visitors, manage security and visitor lists
  • Manage car park: allocating spare spaces on a business need
  • Prepare monthly reports to Management
  • Update staff listing and telephone lists when as and as necessary
  • Arrange Taxis & VIP pickup
  • Manage deliveries and queries from teams in terms of Offsite Storage
  • Distribute invoices and follow up on team queries
  • VC bookings and meeting room bookings
  • Arrange the provision of refreshments ford client and VIP meetings
  • Manage internal and external room bookings
  • Manage associated hospitality
  • Manage boardroom/meeting room re-configuration                      
  • Inbound and outbound client mail
  • Log incoming and outgoing couriers
  • Log all registered post – incoming & outgoing
  • Ordering &Delivery of Daily Newspapers
  • Provide support to the business units
  • Processing of Invoices
  • Travel & entertainment expenses
  • Carry out stock take, order and replenish stationery
  • Liaise with FM with regard to day to day administrative matters

 Receptionist Skills

  • Excellent organisational skills, with particular attention to detail 
  • A strong ability to multi task, with excellent time management skills
  • Proven track record of meeting deadlines
  • At least 2 years administrative experience is required
  • Ability to work on one’s own initiative, whilst also being able to take direction
  • Be fully computer literate – strong Microsoft / Lotus Notes Skills
  • Be an effective and professional communicator, both verbally and non-verbally: the successful candidate will be communicating across all levels both within the business and externally

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Ciaran Smyth

Ciaran Smyth