Personal Assistant / PA

  • €32000 - €41000
  • Contract
  • Dublin North
  • Posted 3 weeks ago

Personal Assistant / PA 

6 month contract

Location: Dublin North

Salary: 32 – 41k

Personal Assistant / PA Duties and Responsibilities:

The duties and responsibilities include, but are not limited to, the following:

  • Extensive scheduling and diary management
  • Acting as the first point of contact for the Office
  • Liaising with, and supporting as necessary, the Office team
  • Knowledge of policies and administrative IT systems
  • Organising meetings, preparing meeting agenda, booking meeting venue and hospitality
  • Dealing with staff requests/liaising with HR on staff-related issues
  • Handling incoming and outgoing mail and drafting responses to queries
  • Preparation of papers and documentation
  • Typing of documents, correspondence and presentations requiring the use of MS Office applications, in particular MS Word, MS Excel and MS PowerPoint, the web and email
  • Making travel and accommodation arrangements
  • Co-ordinating events, functions, international visits and dinners
  • Designing, streamlining, improving and implementing office procedures and IT solutions.
  • Purchasing and maintaining stocks of stationery for the office.
  • Responsible for posting approved university minutes to the website

Personal Assistant / PA Experience and qualifications:

  • Candidates must also have at least five years’ relevant work experience in an office environment
  • Applicants should have excellent communication (both oral and written), administrative, and interpersonal skills
  • A high level of proficiency and experience in the use of MS office applications is required
  • The successful candidate will have excellent organisation skills, be able to work on their own initiative and exercise a high level of judgement, confidentiality and discretion

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Ciaran Smyth