Personal Assistant – Dublin City Centre

  • €42000 - €45000
  • Full Time
  • Dublin
  • Posted 4 weeks ago

Personal Assistant 

Salary: 40 – 45k

Duration: Permanent

Location: Dublin City Centre

PA duties:

PA urgently needed to provide a broad range of secretarial and administrative duties to a Senior Executive in large financial multinational. The Personal Assistant will work within the HR department and will be responsible for providing a pro-active support service and exercise a high degree of initiative, judgment and discretion in order to anticipate and initiate appropriate action to optimise the executives time.

  • Perform a range of secretarial, MI and administration duties including drafting correspondence and typing, maintaining a filing system and preparing presentations for internal and external use.
  • Maintain, generate and collate a range of management information reports, including; monthly headcount, resourcing, talent and performance management reports and ad hoc reporting according to specific needs and requests.
  • Arrange business trips in their entirety.
  • PA will be required to manage email inbox and calendar/diary for Senior Manager.
  • Carry out special projects as assigned, and be responsible for meeting deadlines as set by Senior Manager.
  • Schedule and co-ordinate appointments and meetings.  Make all necessary arrangements.  Distribute information accordingly to other internal and external parties and participants as required.
  • PA will proactively prepare documentation in advance of meetings, briefings and events.
  • Attend meetings and take/distribute minutes as required.

 PA Required Education and Experience:

  • Analytical skills essential, high degree of proficiency in MS Excel required and an ability to interpret and report data
  • At least five years’ experience in an administrative role supporting senior managers
  • Excellent skills in MS Word, Power point, Excel and google applications
  • Excellent interpersonal and communication skills
  • Knowledge of database management
  • The ideal candidate will need to be flexible, adaptable, driven and able to work to strict deadlines with excellent attention to detail and accuracy.

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Ciaran Smyth