Payroll Specialist

  • Negotiable
  • Contract
  • Dublin
  • Posted 3 days ago

Payroll Specialist (EMEA-GER)

Initial appointment will be contract with a very high outcome of extending to permanent role.

Role Description:

  • Our client is looking for an experienced Payroll Specialist to work effectively in a multi-functional, multi-cultural environment, who is open to change and will embrace the challenges that arise in a fast-moving environment.
  • You will be responsible for the day to day processing of assigned payrolls for Group’s EMEA entities through outsource providers. Countries include Spain, Italy, Poland, Netherlands, Turkey, Sweden

 Job Responsibilities:

  • Ensure payrolls are processed accurately, timely and in accordance with local country requirements
  • Validate and submit payroll files from HR  and time tracking systems
  • Populate additional pay and personnel data into templates for payroll processing
  • Ensure all equity transactions are captured and processed within the pay periods
  • Complete month end payroll activities
  • Ensure that monthly and yearly local tax payments and compliance requirements are met
  • Ensure sufficient controls are in place and implemented to capture changes month over month and any differences are reconciled and explained
  • Schedule, facilitate and participate in payroll-related meetings and presentations
  • Provide timely and accurate reporting to internal and external agencies and local government authorities
  • Monitor submission of filings and payments to third parties made for processing vendor
  • Interact directly with third parties and tax authorities for issue resolution
  • Create and maintain control documentation, process flows and procedures
  • Work with HR function to ensure consistent and accurate flow of information
  • Work with external providers regarding specific payroll treatment for employees e.g. expatriate, international assignments & equity
  • Work with internal and external audit to ensure the integrity of the payroll information
  • Ensure a consistent focus and involvement in driving efficiencies and process improvements.
  • Intake and action employee payroll issues, including case tracking, payroll vendor inquiries and follow-up with employee
  • Report on PTO balances from time off management system
  • Other duties as assigned

Job Requirements:

  • 3 years + experience in similar role 
  • The ability to communicate effectively in German is essential, other languaes desirable
  • Previous experience in an HR Payroll position essential
  • Knowledge of local legal requirements, statutory forms and reporting etc.
  • Solid administrative skills with knowledge of MS Excel
  • Excellent communication and interpersonal skills
  • Analytical mind with a will to resolve issues efficiently
  • Proactive, ability to work on own initiative and under pressure
  • Diplomatic team player
  • Professional attitude, understanding the importance of attention to detail
  • Understanding of and following procedures and HR practices.
  • Working knowledge of Workday HCM platform preferred.
  • Exposure to stock processing and rules (desirable)
  • Exposure to Hypo tax calculations
  • To be able to understand the importance of escalating issues that sit beyond the scope of the role
  • Working knowledge of Workday, ADP Streamline
  • Experience of Vendor change an advantage

 What our client offers?

  • Future career opportunities with international exposure via the groups network of global locations
  • A supportive and diverse environment that allows our employees to thrive and learn
  • Flexible working
  • Attractive compensation and benefits
  • A socially innovative company that helps communities world wide through charitable giving or donation of time (i.e. habitat for Life volunteering)
  • A green, sustainable working environment
  • An opportunity to be a part of a community that is committed to fostering the following 4 cultural values: Innovation & Creativity; Collaboration; Diversity & Inclusion and Wellness.


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Leah Heffernan

  • Accountancy Division Manager
  • 01 4744524