Office Administrator

  • €2147483647
  • Full Time
  • Anywhere
  • Posted 2 weeks ago

Main Purpose of the Job:

To ensure the store administration, function runs efficently and effectively at all times. The job involves producing accurate, timely information and reports in relation to the cash, book keeping and scanning functions instore and ensuring that all policies are impemented and policed routinely.  


Main Duties:

To control all the functions in the cash office

To ensure that all cash and services are reconciled per til on a daily basis, this includes Lotto reports and the balancing, investigating and reporting of Payzone daily

To ensure that all daily and weekly reports and explantions by exception are produced and submitted to Head Office as set out in the Cash Control manual

To ensure that all tils are spot checked mid shift in accordance with Company guidelines

To submit a weekly report to highlight that all incoming stock has been recorded in the Goods In book, checked, stamped, date/time and signed

To ensure all book keeping policies and proceedures are implemted instore

To carry out spot checks on deliveries and ensure that only designated employees sign for goods

To submit all cyclical stock counts on high value items on a daily basis to Head Office with the Store Managers explanations on variances attached

To submit completed fresh food stocktakes on a weekly basis together with a gross margin report completed by the store manager

To submit a daily waste report by 12pm

To ensure that the invoices, delivery dockets are recorded and GRN’s entered daily

To check newspaper and magazine deliveries, returns and credits are correct and errors are being reported

To ensure all cash lifts and Z reads have two signatures, those without to be reported to the Store Manager

Communicate with the Store Manager and Internal Controls Manager any issues or recurring issues in store

To discharge any other duties as may be required of you from time to time


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Peter Kelly

Peter Kelly

  • Retail Division Manager