HR Generalist

HR Generalist – Kildare

Contract: 12 months

Salary: 30k

Responsibilities

Compliance:

  • Ensure that the company is in compliance with all legal requirements and applies best practice at all times. If found to be non-compliant, develop action plan to address issue and escalate to HR Manager where appropriate
  • Ensure all messages and communication complies with management policy
  • Policy development and documentation; ensure HR policies and procedures are updated in line with current legislation. Develop new policies in line with changing requirements

Change Management

  • Maintain effective & constructive relationships with all management and staff to effect positive change to new environment.
  • Support Team Managers and Team Leaders in implementing business change

Attrition

  • Monitor attrition levels, identify trends and work with team leaders to ensure we achieve target attrition

Reporting

  • Provide Management Information in respect of all required HR Statistics for monitoring headcount, time and attendance, attrition etc (i.e. absenteeism/attrition stats etc.)
  • Produce standard and ad-hoc reports as requested

New hires

  • Manage the process for new hires to point of end of probation
  • Relationships
  • Build two-way effective relationships with other Business Partners to ensure successful business benefits from best practice
  • Build & manage own personal identity with key stakeholders
  • Build effective relationships with operation managers ensuring they adhere to all people and HR practices effectively and provide prompting and support as required.
  • Be main point of contact for employees in order to address their HR concerns

HR initiatives

  • Develop & implement strategic HR initiatives as requirements identify.
  • Have an active involvement in, and a positive contribution to any HR Projects that may arise

People Management

  • Ensure new and existing people practices are recurrent, happen in a timely manner and are to the satisfaction of all parties involved, i.e. performance management, bonus payments etc.
  • Facilitate timely resolution of all employee relations issues maintaining an appropriate balance between employee and management advocacy

Duties

  • Collect and analyse HR data; identify opportunities, define problems, and recommend viable solutions, i.e Time and Attendance, Attrition.
  • Lead and/or assist in the development of Human Resources manuals, forms, reports, etc. Assist with establishing project plans and process flow mapping i.e. process and procedure creation and maintenance, employee handbook etc.
  • Project manage various HR initiatives and projects as needed.
  • Maintain a strong working relationship with other business departments.
  • Provide coaching, mentoring and training in HR related fields to all levels of the business.
  • Review, update, and maintain HR information in all communication media; newsletter, intranet, employee handbook etc.
  • Maintain and update employee handbook as appropriate
  • Responsible for the data integrity of the Time Management System. Supervise the work of others involved with data entry and correction of anomalies
  • Work with the Payroll Dept, other HR staff and all levels of Operations Managers to ensure the payroll is efficient and accurate
  • Update all HR systems consistent with employee data maintenance needs, i.e. TMS, MSS, filing.
  • Responsible for the design and delivery of various employee welfare activities, including information sessions, fun activities, site wide events etc.
  • Consult with managers and supervisors to resolve personnel issues, and ensure people management practices are conducted in line with current legislation.
  • Conduct disciplinary and grievance meetings.
  • Provide change management support to managers ensuring that change programs maintain high levels of employee engagement and commitment.
  • Champion employee feedback to ensure we maintain an environment of continuous improvement and customer focused culture through the Staff Survey, Staff Focus Group etc.
  • Support managers in fostering a supportive culture.
  • Manage the performance management process to ensure timely and satisfactory completion of performance reviews, and data maintenance (reviews on SharePoint, filing).
  • Perform other duties as necessary.

Candidate Profile:                            

  • Strong interpersonal and organization skills
  • Good knowledge of employment law and HR policy & procedure
  • Minimum of 1 year experience in a similar role
  • Bachelor’s Degree, Diploma in HR or equivalent
  • Proficient in Microsoft Outlook, PowerPoint, Excel and Word

Desirable

  • CIPD qualified or part-qualified
  • Knowledge of IT Helpdesk environment

Essential Competencies:             

  • Proficient in Microsoft office package’s
  • Word
  • Excel
  • Outlook
  • PowerPoint
  • Good working knowledge of Employment Legislation
  • Experience of disciplinary and grievance procedures
  • Other employment legislation

Interpersonal skills

Ability to listen and be objective in all situations

Confidentiality

Proven record of maintaining confidentiality

Experience:

To have at least HR Admin or Generalist role experience.

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Ciaran Smyth

  • ciaran@edenrecruitment.ie