Facilities Administrator

  • Negotiable
  • Full Time
  • Anywhere
  • Posted 3 weeks ago

The Facilities Administrator helps oversee and manage the day to day operation of the building and support the facilities team.

Responsibilities:

  • Meet and greet clients, escort visitors, manage security and visitor lists.
  • Point of contact for all 3rd party vendors 
  • Manage deliveries and queries from teams in terms of archiving movement to/from Offsite Storage
  • VC bookings and meeting room bookings
  • Manage internal and external room bookings
  • Manage boardroom/meeting room re-configuration
  • Inbound and outbound client mail
  • Log incoming and outgoing couriers
  • Processing of Invoices
  • Carry out stock take, order and replenish stationery
  • Experience with delivery of admin projects i.e. procedures updates
  • Assisting in the coordination of building projects
  • Sourcing and purchasing of IT equipment
  • Recording, tracking and reconciliation of physical assets
  • Building services management
  • Office equipment maintenances – e.g. photocopiers, printers, franking machines etc.
  • Management and control of building access cards
  • Liaise with Property Building Manager with regard to day to day administrative matters
  • IT Service Responsibilities such as; Comms room monitoring and upkeep, Security patch management, Data patch management, Mobile phone setup and troubleshooting

Skills

  • Excellent organisational skills, with particular attention to detail
  • A strong ability to multi task, with excellent time management skills
  • Proven track record of meeting deadlines
  • Previous administrative experience is required
  • Ability to work on one’s own initiative, whilst also being able to take direction
  • Be fully computer literate and have intermediate level skills in  Microsoft Outlook/Word/Excel/PowerPoint
  • Be an effective and professional communicator, both verbally and non-verbally: the successful candidate will be communicating across all levels both within the business and externally

If you would lik to apply to this role or would like more information please contact aisling@edenrecruitment.ie

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Aisling Maher

Aisling Maher

  • Recruitment Consultant
  • aisling@edenrecruitment.ie
  • 01 4744537