Facilities Administrator – Galway

  • €35000
  • Full Time
  • Galway
  • Posted 1 month ago

The Facilities administrator helps oversee and manage the day to day operation of the offices in Galway.

Responsibilities:

 

  • Meet & greet clients, escort visitors, manage security and visitor lists.
  • Point of contact for all 3rd party vendors including but not limited to cleaners, data shredding companies and printer maintenance.
  • Manage deliveries and queries from teams in terms of archiving movement to/from Offsite Storage
  • VC bookings and meeting room bookings
  • Arrange the provision of refreshments for clients and VIP meetings
  • Manage internal and external room bookings
  • Manage boardroom/meeting room re-configuration
  • Inbound and outbound client mail
  • Log incoming and outgoing couriers
  • Log all registered post – incoming & outgoing
  • Provide support to the business units
  • Processing of Invoices
  • Escalate issues as required to local management team
  • Other administration duties
  • Carry out stock take, order and replenish stationery
  • Assisting in the coordination of works to include assigned tasks.
  • Liaison with Global IT teams for infrastructure
  • Sourcing and purchasing of IT equipment

 

Requirements:

  • Excellent organisational skills, with particular attention to detail
  • A strong ability to multi task, with excellent time management skills
  • Proven track record of meeting deadlines
  • Previous experience administrative experience is required
  • Ability to work on one’s own initiative, whilst also being able to take direction
  • Be fully computer literate – Microsoft /Outlook/Excel
  • Be an effective and professional communicator

If you are interested in this role or if you would like more information please contact aisling@edenrecruitment.ie

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Aisling Maher

Aisling Maher

  • Recruitment Consultant
  • aisling@edenrecruitment.ie
  • 01 4744537