Executive Support

  • €42000 - €45000
  • Full Time
  • Anywhere
  • Posted 1 week ago

EXECUTIVE SUPPORT 

The successful candidate will be a key member of the project team and have a key role to play in providing administrative support to the Executive and the wider Project Team.

Executive Support Responsibilities

  • Administration Support
  • Diary Management
  • Organising meetings and inviting attendees
  • Taking and issuing minutes of meetings
  • Sub-Committees Executive Support
  • Organising meetings and inviting attendees
  • Taking and issuing minutes of meetings
  • Liaising with meeting Chairpersons
  • Booking meeting rooms and organising any required catering
  • Distribution of agendas and meeting documentation
  • Communications Department Support
  • Content management and upload for the website
  • Liaising with website support company
  • IT Department Support
  • Maintenance and updating of computer equipment database
  • Liaising with IT Support Contractor to address IT issues
  • Provide back up support for Senior Executive Team
  • Provide back up support/cover when necessary for Reception
  • Any other duties which may be assigned

Procurement Responsibilities

  • Assist the Project Controls and Programme Director in administration of all procurement and tenderdocumentation
  • Preparation of information for e-tender and publishing of tender notices and documents
  • Monitoring of tender queries and drafting/issue of responses.
  • Co-ordination of returned tenders, compliance checking and tender evaluations.
  • Preparation of final contract documentation for successful tenderers.
  • Support with the administration of supplier contracts
  • Any other duties which may be assigned
  • The Executive Support /Procurement Support will report to the Senior Executive Assistant.

 

Requirements:

  • Have appropriate experience working in an executive support role
  • Ideally have knowledge of administration of procurement (documentation and eTenders) ⋅ Have experience in a busy office environment
  • Have in-depth knowledge and application of Word, Excel, PowerPoint and Outlook including diary management
  • Have excellent written and verbal communication skills
  • Have experience of accurate minute taking and drafting
  • Have a structured way of working and strong organisational skills
  • Be able to interface with all levels of management and work with minimal supervision
  • The ability to attend meetings and prepare minutes/records of same
  • The ability to organise meetings for project personnel including any travel arrangements for project staff
  • The ability to carry out other administrative tasks as necessary to meet the needs of the project

 

If you are interested in this role or would like more information please contact aisling@edenrecruitment.ie

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Aisling Maher

Aisling Maher

  • Recruitment Consultant
  • aisling@edenrecruitment.ie
  • 01 4744537