Part-Time Administrator

  • €16000
  • Part Time
  • Anywhere
  • Posted 1 week ago

Our Client is seeking an experienced Administrator to join their team working on a third-party Client site.  Based south of the City Centre and close to the Long Mile Road, this role offers the ideal candidate the opportunity to work part time at 20 hours per week.  Ideally these hours will be 7am to 4pm over a three day period but flexibility can be offered.

Working as part of a small team within a major international company, you will support the Site Supervisor in delivering an exceptional service to their client.  With a background of administration, customer service and transactional accounts such as purchase order tracking and invoice processing you will be an integral member of the team in a fast paced and busy environment requiring attention to detail and flexibility.

Some of the Duties and Responsibilities of this role are:

Obtain quotations for materials and other various spend items

  • Raise Purchase Orders for supplier goods and services
  • Track the delivery of orders
  • Process supplier invoices for payment
  • Liaise with shared services and suppliers to ensure accounts are up to date
  • Submit timesheets to payroll, client invoicing and generation of monthly billing spreadsheet
  • Provide monthly statistic reports on hazard reporting, toolbox talks, etc in the form of a formal Contract Review Meeting alongside Contract Manager
  • Maintenance and development of Operational Log Books for site



  • At least 2 years’ experience in a similar role (Facilities Management would be desirable)
  • Previous experience working in a client facing role would be desirable
  • Excellent PC based skills, with experience in Word/Excel/Outlook and operating systems such as Dynamics AX
  • Experience in multitasking roles essential
  • Previous experience in accounts payable/receivable desirable


  • Must demonstrate a strong sense of customer focus
  • Excellent time management, organisation and communication skills
  • Results/task orientated, attention to detail and accuracy
  • Confidential and discrete approach
  • Ability to work as part of a team, as well as on own initiative
  • Motivated, confident and ambitious
  • Reliable, committed and flexible

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Natasha Dowd

Natasha Dowd

  • Commercial Director
  • 01 474 4500