Administrative Assistant

  • €23000 - €25000
  • Full Time
  • Dublin
  • Posted 6 days ago

Graduate Administrator

Duration: Permanent

Salary: 23k

Excellent financial services company seeking an Office Administrator to assist the client services team. The successful candidate will work closely with the team and colleagues across all business areas to assist in ensuring our strong client relationships and high service levels are maintained and enhanced. This is an ideal opportunity for a graduate or entry level candidate with 6-12 months experience

Key Responsibilities:

  • Liaising with administrators outside Ireland for co-ordination of couriers for their client companies
  • Co-ordinate and scheduling of client meetings and liaise with directors
  • Processing incoming post, scanning to relevant email ring and if necessary saving to worksite
  • E-filing and information updating for client companies internal and external databases
  • Filing in folders and upload to the document management system
  • Maintaining a log of all outgoing post and couriers
  • Ordering and monitoring of stationary
  • Organising service of printer/scanner
  • Archiving of documents, including safe custody documents, maintaining the archive log
  • Printing and scanning documents for the large volume of client companies administered outside Ireland
  • Adhoc duties as when required

Required knowledge and experience

  • Third level qualification, preferably in Business or Law
  • Office administration experience desirable, preferably in professional/financial services
  • Fluency in English
  • Proven organisation skills
  • Proven ability to work on own initiative
  • Proficiency in using MS Office suite of applications,
  • An enthusiastic, helpful nature and a flexible attitude will contribute to the success of the candidate.
  • Numeracy, accuracy and attention to detail are also an essential requirement.

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Ciaran Smyth